Privacy Policy (GDPR) – JobMatchPro
Last updated: 02.02.2026
1. Who we are (Data Controller)
This Privacy Policy explains how JobMatchPro (“we”, “us”) collects and processes personal data when you use our website and recruitment services.
Website: www.jobmatchpro.no
Contact email: office@jobmatchpro.no
Data controller: The operator of www.jobmatchpro.no (JobMatchPro).
2. What personal data we collect
Depending on how you interact with us, we may collect:
A) Employers / Client representatives
Name, company name, role, phone, email
Staffing request details (roles, requirements, timelines, location)
Communication history (emails/messages/call notes)
B) Candidates
Name, phone, email, location
CV/resume, work history, education, skills, certifications, languages, availability
Documents you provide (e.g., certificates, permits)
Recruitment process information (interview notes, evaluation outcomes, placement status)
C) Website/technical data
IP address, browser/device info, pages visited, approximate location (from IP), cookies/identifiers.
3. How we collect data
Directly from you (forms, emails, phone calls, uploads)
From employers (when relevant and lawful for recruitment)
Automatically through cookies/technical logs (see Cookie Policy)
4. Why we process your data (purposes)
We process personal data to:
Provide recruitment/workforce placement services
Respond to employer requests and match candidates with roles
Manage candidate applications and communication
Provide support and improve service quality
Maintain website security and prevent abuse
Comply with legal obligations or respond to lawful requests
5. Legal bases (GDPR)
We rely on:
Contract / steps prior to contract (Art. 6(1)(b)) – recruitment and placement services
Legitimate interests (Art. 6(1)(f)) – service improvement, security, business administration
Consent (Art. 6(1)(a)) – optional cookies and optional communications where applicable
Legal obligation (Art. 6(1)(c)) – where required by law
6. Special categories (sensitive data)
We do not request sensitive data (health, religion, political views, etc.). If you voluntarily provide such information, we will process it only when lawful and necessary.
7. Who we share data with
We may share data with:
Employers/clients (candidate information strictly for recruitment/placement purposes)
Service providers (hosting, email, IT support, analytics where enabled), under appropriate contracts
Authorities / legal advisors when required by law or to protect our rights
We do not sell personal data.
8. International transfers
If data is transferred outside the EEA, we use appropriate safeguards (e.g., Standard Contractual Clauses) where required.
9. Data retention
We keep data only as long as necessary for recruitment/services and legal needs:
Employer inquiries: retained for a reasonable period for follow-up and contracting
Candidate profiles/applications: retained to manage recruitment and future opportunities, unless deletion is requested or law requires retention
Security logs: retained for a limited period for security and troubleshooting
You can request deletion at any time (see “Your rights”).
10. Your rights (GDPR)
You may have the right to:
Access, rectification, deletion
Restrict processing or object (in certain cases)
Data portability (where applicable)
Withdraw consent (when processing is based on consent)
Lodge a complaint with your local data protection authority
To exercise your rights: office@jobmatchpro.no
11. Security
We use reasonable security measures to protect data (access control, secure hosting, limited access). No system is fully risk-free, but we work to minimize risks.
12. Children
Our services are not intended for children under 16, and we do not knowingly collect their data.
13. Changes to this policy
We may update this policy. The latest version will always be published on www.jobmatchpro.no with an updated date.